Leicestershire & Rutland
Association of Local Councils

Supporting Local Councils in Leicestershire & Rutland

Jubilee Hall

Chief Executive: Jake Atkinson
Jubilee Hall, Stadon Road
Anstey, Leicester LE7 7AY

Tel: 0116 235 3800

Formed by Parish Councils --- Run for Parish Councils --- Delivering to Parish Councils

Following a decision of the Executive Committee on the 5th March 2018, from the 1st April 2018 the Leicestershire and Rutland Association of Local Councils (LRALC) is a limited company, LRALC Limited. Its work includes representing, training and advising the parish (including town) councils of Leicestershire and Rutland, who form the grass roots tier of local government in England. Put simply, we are our members.

We offer members a resource of vital, operational information and facilitate communication at all levels of the parish network - district, county, regional and national.

As a limited company membership association we are unable to deal with queries from the public, but we are happy to make general information available through this website.

Latest News

NEW! NALC Good Councillors Guides 2018

Thu, 17 May 2018 13:22 by Jake Atkinson

The National Training Strategy has published an essential guidance for local councillors. The guide is a resource primarily aimed at new councillors but also can be for those thinking about becoming a local councillor. Indeed this is a guide useful for long-established councillor. This is no time to sit on the fence or offer views from the sidelines. Local councils need active, interested and committed people to serve and get involved in their work. More »

The two new guides below replace the 2017 editions.

NALC launches new guide with the Local Government Association

Thu, 17 May 2018 13:18 by Jake Atkinson

The National Association of Local Councils (NALC) has worked with the Local Government Association (LGA) to launch a new guide setting out how principal and local councils can work more effectively in partnership. More »

This guide sets out a series of core principles to working effectively in partnership. It features twelve innovative case studies exemplifying the added value greater partnership between the principal and local tiers of local government can bring to the services provided to communities.

Read One community: A guide to effective partnership working between principal and local councils » Less

Top Tip - Parish and Town Council Minutes

Thu, 17 May 2018 11:25 by Jake Atkinson

This top tip is in the form of bulleted points relating to minutes, and summarises the most common queries and issues we come across when working with member councils.

  • All councils with a turnover of less than £25,000 MUST by law publish on a website draft minutes of all council meetings (including committees) within a month of the meeting taking place, even if still draft.
  • Minutes of the Annual Parish Council Meeting (some use the colloquial term "AGM") are approved at the next meeting of the parish council, NOT a year later at the next Annual Parish Council Meeting.
  • Minutes of the Annual Parish Meeting are not approved by a parish council, they are approved at the next Parish Meeting, which is usually an annual event, though can be more frequent if further Parish Meetings are called.
  • Council meetings do not approve minutes of committees or sub-committees, they simply receive them. The committee or sub-committee approves its own minutes.
  • Decisions made in council meetings are immediate and do not need the minutes to be approved before they are enacted.
  • Parishioners should not be named in minutes as attendees or in terms of representations made unless necessary for the performance of a council's statutory duties, functions, and contracts. Doing so creates Data Protection issues and as parishioners are not formally part of a parish council meeting doing so serves no purpose.
  • Parish councils can be liable for defamation cases caused by the contents of their minutes. Comments made by parishioners should be recorded very generally (e.g. "a parishioner raised an issue regarding planning enforcement in relation to an unauthorised development in the parish" rather than "Mrs Smith said that Mr Jones' extension was illegal and was another example of his antisocial behavior in the village, and that she'd heard he was about to start work on another one of his rental properties, and she was sure he didn't declare his income on any of them anyway"……a real example!).
  • For the same reason, and many many others, minutes should be a record of decisions made and little else. They should never be a verbatim record of what individual cllrs have said, and rarely is it necessary to record details of debate (examples of when it would be material to do so would be in evidencing that appropriate advice had been considered, or risks assessed in relation to decisions).
  • There is no such thing as confidential minutes, ALL decisions taken in council meetings MUST by law be recorded.

For further details refer to NALC Legal Topic Note 5 (log in to the NALC website and go to www.nalc.gov.uk/library/members-library/legal-topic-notes/all-legal-topic-notes/1617-5-parish-and-community-council-meetings-june-2015/file) and/or book on LRALC's Minute Taking course (date to be confirmed shortly).